How to Complete Enrollment Verification

Enrollment Verification must be completed in FACTS by all ACE Partner Schools at the beginning of each semester (*with the exception of Louisiana Partner Schools who complete it quarterly). ACE will prompt schools to complete the information once the shared reports in FACTS opens each semester. This key step informs ACE whether awarded students are attending your school each semester to receive funds for the award. 

 Once Enrollment Verification is completed by all schools, funds will be sent to the school directly to be applied to the student’s account. Failure to complete the information by the deadline may result in delay of scholarship funds for the current term, and put the school at risk of no longer being a partner school with ACE Scholarships moving forward.

 Please see step by step instructions for schools here and an instructional video here. *This video was recorded for S1 Enrollment Verification. As such the information being entered for S2 may differ from what is reflected on the video; however, the video is helpful to show the way information is input and saved in FACTS.

 

 

I received a bank deposit. How do I allocate payment to specific students?

Your school’s semesterly payment should reflect the enrollment report in FACTS. You can view your S1 and S2 Enrollment Verification reports in FACTS under Grant & Aid then Applications. Filter the report for students for which the current awards column is not empty. Then filter the report for students who are marked enrolled in that semester. You would receive ½ the award amount for all awarded, enrolled students in each semester. If your school is located in Kansas, Montana, or Arkansas, you will receive two separate payments for tax-credit and private awarded students.

If for some reason your payment amount does not equal ½ the amount reflected on the report, please reach out to your Programs Director contact at ACE. 

Can students have more than one type of financial award?

Schools may offer in-house assistance on top of ACE Scholarships. Additionally, in most instances, students may receive more than one type of scholarship from different scholarship organizations. It is typically best practice to apply the ACE scholarship before other types of assistance/scholarships. However, there are specific requirements for combining multiple awards in the below states:

 Arkansas

ACE offers both private and tax-credit (Philanthropic Investment in Arkansas Kids or PIAK) scholarships in Arkansas. A student would receive either a private or a tax-credit award through ACE but never both.

 In Arkansas, students may be awarded PIAK awards through multiple Scholarship Granting Organizations; however, the awards should not exceed the cost of the student’s tuition and fees.

 Additionally, in Arkansas students may also qualify for an award through the Educational Freedom Account (EFA or LEARNS). Students may have both an ACE private award and an EFA. Students may have both a tax-credit award and an EFA only if the student has a disability. Again, ACE recommends applying the ACE award before the EFA as EFA funds may also be used toward fees and other approved expenses such as uniforms.

 Kansas

ACE offers both private and tax-credit (Tax Credit for Low-Income Students Scholarship Program or TCLISSP) scholarships in Kansas. A student would receive either a private or a tax-credit award through ACE but never both.

 In Kansas, students may be awarded TCLISSP awards through multiple Scholarship Granting Organizations; however, the awards should not exceed the lesser of $8,000 or the cost of the student’s tuition and fees.

Louisiana

Scholarships in Louisiana are made through the Tuition Donation Credit Program. Students may not receive duplicate awards in Louisiana. Students can only have an award through either ACE, Arete, Son of a Saint, San Damiano, Aspiring Scholars, Louisiana Scholarship Program, or School Choice Program for Students with Exceptionalities.

Montana

ACE offers both private and tax-credit (Tax Credit for Qualified Education Contributions) scholarships in Montana. A student would receive either a private or a tax-credit award through ACE but never both.

 In Montana, students may be awarded tax-credit awards through multiple Scholarship Granting Organizations; however, the awards should not exceed the lesser of per-pupil average of total public school expenditures or the student’s tuition and fees. 

 

How is payment received?

In all markets except for Louisiana, schools will verify enrollment for awarded students once per semester. Semester 1 enrollment verification will be completed in FACTS in September, and Semester 2 enrollment will be verified in January. Once ACE receives complete enrollment verification information from schools, we will then send first semester payment (50% of the total awards) for your awarded scholars in one payment to your school directly via ACH direct deposit or physical check, whichever your school prefers. You can then allocate the funds to the individual students’ accounts. We will repeat this same process second semester with the remaining 50% of funds to follow. Schools can expect to receive payments by November and March.

In Louisiana, by law, awards are to be paid in quarterly installments in September, December, February, and May. Schools first complete quarterly enrollment verification of awarded students. Additionally, as required by law, schools will receive physical checks made out to the parent/guardian of awarded student. The parent will endorse the check over to the school for deposit.